Registration

Registration for all Application Forums opens on 1 May 2025.

How to Register

Each organization can submit registration requests by emailing a completed copy of our 2025 Application Forum Registration Form and emailing it to AppForumsEurope@epic.com.

• Be sure to provide the attendees’ names, roles, and emails when submitting the request.

• If any changes are needed, send us an email and we’ll work with you to update.

Registration Window

Registration for all of the Application Forums will close the Friday three weeks prior to the forum date. After this date, we will process any waiting list requests.

Two-Person Limit

To ensure we have space for all organizations, we limit each organization to two attendees. Please refer to the “Recommended Roles” below to help guide you on the attendee selection for your organization.

• Presenters and customer co-hosts do not count toward this limit.

• Any requests beyond this will be put on the waiting list until registration is closed for that forum.

Waiting List

You are welcome to submit further requests for registration beyond your two-person limit, and we will put those requests on a waiting list. After registration is closed, we will approve waiting list requests on a first-come-first-serve basis until we are at full capacity for the forum.

Recommended Roles

To ensure attendees get as much value from the forums as possible, we recommend attendees come from a role that works on, or with, the build teams. Forum topics focus on technical challenges in the system and highlight ways that organizations have overcome those challenges. The topics are presented in a way that can be replicated by peers.

Below, we have outlined the recommended attendee roles for each forum. We recommend that your organization select a single point person that works with your teams to send attendees that align with these roles.

Anesthesia
Analyst, Anesthesiologists, Anesthesia Nurse, Anesthesiologist Builders/Leads

ASAP
Analyst, ED Manager, ED Physician Champion, ED Nurse Champion

Beacon
Analyst, Physician, Nurse, or Pharmacist

Beaker
Analyst, Lab Manager, Lab Clinician (Consultant, Clinical Chemist, Biologist, Healthcare Scientist), Lead Tech/BMS

Bridges
Team Lead, Analyst

Cadence
Analyst, PM/Team Lead, Dept. Manager/ Clinic Manager/Scheduling Lead

Cogito
Project Manager, BID, CBA (preferably with Caboodle experience)

Community Care
Home Care/Social Care Analyst, Home Care/Social Care Team Leads , Home Care/Social Care Product Manager

Cupid
Analyst, Cupid Proj. Leader, Cardiologist (invasive or non-invasive), Cardiology Lead Nurse, Cardiology Lead Technologist

DBC
Analyst, Back-Office Lead, DBC Advisor, Back-Office Representative, DBC-Expert Physician

Grand Central/Prelude
Analyst, Operational Owner (e.g., Bed Planner, OR Planner, Transport Manager), Central Registration/Packages Lead

ICU
ClinDoc/Orders/ICU Analyst, ICU Physicians, ICU Physician Builders, ICU SMEs/Leads

Interoperability
Care Everywhere Analysts, Data/ICT Architects, Bridges Analysts (Particularly those with a focus on data exchange at a strategic level), Customer leadership engaged in interoperability/regulatory data exchange

Kaleidoscope
Analyst, Clinical Ophthalmology User

Lumens
Endoscopist, Analyst

Nursing
Analyst, CNIO, NIO, Nurse Champion, Nurse Manager, Nurses

OpTime
Analyst, Surgeon, OK/Theatre Manager/Director, OK/Theatre Nurse